Electronic Medical Records Benefits
When comparing paper-based patient file maintenance to its digital counterpart, the myriad of electronic medical records benefits underscore why more hospitals and healthcare organizations are migrating to paperless processes in droves.
Key Benefits of a Paperless Medical Records Environment
Consider these electronic medical records benefits as you assess if digital medical document management will help achieve your organization’s needs:
- Efficiency: Having to physically handle fewer pieces of paper is inherently more efficient. That’s because every piece of paper in the health field must be filed, accounted for, and tracked and stored for quality and accuracy. However, the fewer pieces of paper, the less time it takes to handle and archive a medical record. This means that the time saved can be allotted to other mission critical tasks so that overall department productivity is increased. The electronic medical records process also means that information can be shared quickly when it is a mission critical decision that must be made by a doctor. It might even mean the difference between life and death.
- Safety and Security: Department heads can rest assured that patient information is being maintained more securely than in a paper file in a cabinet or shelf somewhere that anyone – even those not authorized – can more readily access, read, share and use in a way that is non-HIPAA compliant.
- Legal Compliance: All companies that handle medical records have to live by the letter of the law, and paper processes do not always guarantee that compliance can be achieved and maintained. There are too many situations and breaches with paper systems that can lead to greater risk exposure and liabilities. The electronic processes, however, minimize that exposure and offer multi-faceted ways to remain compliant.
- Standardization and Quality: An electronic system can standardize processes and ensure a higher level of quality because there is less human activity involved. Having these automations in place can provide peace of mind for the company as well as the patients, leading to a higher quality of service and improved reputation.
- Lower Overhead Costs: Just in paper, file folders, space and labor alone can the electronic process of medical records beat its hard-side counterpart. Then, through the aforementioned efficiencies noted, the bottom line is further enhanced. Utilizing an outsource provider for this process can also save on ongoing training and education costs. Then, there is the potential to save on legal costs that might have been incurred with greater human error when relying on a paper-based system.
Companies that specialize in digital document management best deliver on these and other electronic medical record benefits.
In summarizing the information from this blog post on electronic medical records benefits, the following points are they key to emphasize:
- A healthcare organization must select a system that delivers the greatest number of benefits to help it sustain itself and develop a good relationship with current and future clientele.
- Electronic processes are more advantageous than paper processes for many reasons. Electronic medical records are more efficient, secure, and cost-effective. Plus, they also help lower a company’s exposure to risk through greater standardization, quality delivery, and legal compliance.
Fig Gungor is CEO of OneSource Document Management, a New York based company that offers a broad range of customized copy and scanning services that translate into a significant savings for insurance companies, hospitals and large medical facilities.