5 Key Benefits of Medical Record Scanning
A medical office has a lot to consider when handling medical record scanning. Driven by the need to serve its clientele and grow its business but challenged by the time and costs associated with training staff and handling a task that can quickly become highly risky and litigious, there is a real demand for a solution that can offer benefits that cover all these issues.
Leveraging the Advantages of Medical Record Scanning
With hundreds of forms and document types, it is important to consider the benefits of working with an outsource partner that can handle your medical record scanning volume:
- Lowers Labor Costs: Having all medical records scanned saves labor time because there is no need for manual filing, indexing, or copying. Simplifying the process through an automated process can further reduce labor costs like hiring and training expenses.
- Reduces Time Distraction: All manual processes take a sizable amount of time away from the day to day responsibilities of a medical office, potentially cutting into customer face time and other important actions that help build and sustain the business. As volume increases, the scanning handles the time-intensive tasks to help avoid any backlogs.
- Saves Space: File cabinets tend to take up a lot of physical space. This space could be used for other things like more patient rooms or the office might even be downsized physically to further lower costs and create a more environmentally friendly firm.
- Decreases Mistakes: The more paper that must be handled, the more likelihood that something will get misplaced or lost. However, automating the process means that technology is helping to keep medical records organized and accurate through a reduction in human interaction that often leads to mistakes due to fatigue or stress.
- Bolsters Security: It is more difficult to secure paper files than electronic ones, so scanning all information can keep critical and confidential information from getting into the wrong hands. Through the use of passwords, firewalls, and encryption, medical record scanning systems strengthen security measures that an office must have to remain HIPAA compliant.
Reviewing the Advantages of Medical Record Scanning
In many industries, paper processes are going away for many of the same reasons shown here to illustrate that the future is now when it comes to medical records migrating to the digital world. Here’s why:
- As a labor and time-intensive process, medical records can be scanned to reduce some of the tasks associated with keeping them like filing, sorting, and copying on multiple occasions.
- Office space is becoming more important. As companies look to reduce their carbon footprint and their overall costs, this is one way to shrink their office size by doing away with the need for file drawers.
- Human error increases with every step of a process where human hands may touch it. Therefore, scanning and automating records means that fewer people touch the records, thereby lowering the chances for mistakes.
- Digital security is much higher than what could ever be put on a file drawer to keep unauthorized personnel from gaining access to private information. Scanning prevents unaccounted paper copies from getting into the wrong hands.
Fig Gungor is CEO of OneSource Document Management, a New York based company that offers a broad range of customized copy and scanning services that translate into a significant savings for insurance companies, hospitals and large medical facilities.